# # Cloud Teams

> A Team is an organizational system that groups Accounts together as Team Members and provides consolidated billing on its nested Projects.

- Create a Team
- Update Team Settings
- View Team Activity
- View Billing Details
- Manage Billing
- Invite Team Members
- Manage Team Members
- Destroy a Team

Teams within the Cloud Dashboard allow individuals to separate or consolidate Projects and payment methods, as well as manage Projects independently or with other Team Members.

For example, a company can use Teams to organize Projects by department, each with consolidated billing and scoped access. Similarly, agencies or freelancers with multiple customers can create a Team per client to limit their access and isolate billing. Teams are free, so create as many as you need to appropriately organize Team Members, Projects and payment methods.

See the Overview to learn how Accounts, Teams and Projects interrelate.

## # Create a Team

To create a Team:

1. Open the Team Menu in the Dashboard Header and click "Create a Team add".
   The Create Team page will open.
2. Enter a Team Name and Team Slug, then click "Save".

Team Name and Team Slug

The Team Name is a text name assigned to a Team, used in the Cloud Dashboard. The Team slug lies within the full URL `https://gitaflow.cloud/TEAM-SLUG/projects`. These are purely organizational, allowing you to easily remember the Team and link to specific Cloud Dashboards. They do not impact Cloud Projects or billing and can be updated at any time.

## # Update Team Settings

To update Team Settings:

1. Open the Team Menu in the Dashboard Header and select the desired Team.
2. Click "Settings" to enter the Team Settings page.
3. Toggle edit to allow edits.
4. Edit Team Name and Team Slug as desired.
5. Click the "Save" button.

## # View Team Activity

The Team Activity Page displays billing information changes, created and destroyed Projects, Team Members added or removed, Team Name and Team Slug changes, and any other major Team-oriented activities. To view Team Activity:

1. Open the Team Menu in the Dashboard Header and select the desired Team.
2. Click "Activity".

## # View Billing Details

Follow these steps to see billing details such as credit available to Team Projects, total active subscriptions and invoice receipts:

1. Open the Team Menu in the Dashboard Header and select the desired Team.
2. Click "Billing" to enter the Billing Details Page.

## # Manage Billing

Since our Community tier is completely free, and our Enterprise tier pricing is individually tailored based on customer needs, this section will focus on our pay-as-you-go Standard tier. Follow the steps below to change a default payment method, add or remove additional payment methods or change other billing details:

1. Open the Team Menu in the Dashboard Header and select the desired Team.
2. Click "Billing" to enter the Billing Details page.
3. Click "Manage Billing" to enter the Stripe payments gateway.
4. Adjust payment methods and details as needed.
5. Click "Return to Gitaflow Cloud".

### # Team Billing

Teams are free to create, and they give Team Members access to the same Projects, Project invoices and payment methods. Each Team has its own separate billing, and each Project within a Team is calculated and invoiced separately every month.

Team Members are SuperAdmins. As such, they have full access to manage billing information and payment methods, including information provided by other Team Members. Team Members should be highly trusted individuals.

All bills will first be invoiced to the default payment method. You may notice that it is possible to add additional payment methods, and it may be a good idea to do so, as keeping multiple payment methods on file provides a fail-safe to help make sure your Project stays running. In the event that there is an issue processing the default payment method, the other payment methods on file will be attempted. If the bill is not paid, the Nodes will be paused, halting web-traffic, until a successful payment is made.

WARNING

If the paused Project is never repaid, it will eventually be deleted along with all of its data and assets. For details on unpaid Projects and refunds, see Cloud Policies
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Team Metered Usage

You may notice credit on top of the Billing Page. In the rare event your Team receives credit from the Gitaflow Team, this credit balance will decrease the amount due on the next invoice(s) until all credit is used up. Then the default payment method will be used.

Stripe Payment

To handle billing, Gitaflow Cloud uses Stripe, a secure, industry-leading, dynamic international billing service.

### # Billing Cycles

Bills are invoiced on a calendar monthly basis, so each new billing period begins after exactly one month. When a Project is destroyed, the bill is processed immediately. As mentioned in the previous section, bills are invoiced per-Project; so if a Team has 4 Standard Projects, it will be charged 4 times each month.

### # How Bills Are Calculated

Project billing is calculated based on the total number of hours that Active and Standby Nodes are used during the billing period. Once the Node Type is selected, the associated hourly rate will apply to both Active and Standby Nodes.

Node Pricing

General Purpose: $0.03424657534 / hour
Performance Tier: $0.06849315068 / hour

This means the monthly prices given for Active Nodes, $25/month for General Purpose and $50/month for Performance tier, are actually estimates based on the cost per hour times the average length of a month (730 hours). So, the pricing shown for one Active General Purpose Node is `$0.03424657534 x 730hrs = $25`, however the actual bill will vary slightly each month.

Keep in mind that a Standard Project's Nodes can be reconfigured at any time. You can upgrade and downgrade Node Types add and remove Nodes, or destroy your Project as you please. In the end, you simply pay for the actual Node-hours used by your Project.

The following four examples demonstrate this billing system:

Hourly Pricing
A Project is configured to use General Purpose Nodes, with one Active Node and zero Standby Nodes. The Project runs for 3 days and 3.5 hours (75.5 hours total, rounded to 76 hours) and is then destroyed, costing `1 Node x $0.03424657534/hr x 76 hrs = $2.60`.

The bill will be `$2.60` plus Tax/VAT, charged at Project destruction.

Active Nodes
A Project is configured to use Performance Tier Nodes, with two Active Nodes and zero Standby Nodes. The Project runs the full month (730 hours). For this billing cycle, the two Active Nodes will cost `2 Nodes x $0.06849315068/hr x 730 hrs = $100`.

The monthly bill will be `$100` plus Tax/VAT.

Overages on Standby Nodes
A Project is configured to use General Purpose Nodes, with three Active Nodes and two Standby Nodes. The Project runs the full month (730 hours). There are two traffic spikes. The first spike is smaller and only activates one Standby Node for 6.5 hours. The second spike is larger and activates the first Node from 4pm to 12am (eight hours), and the second Node from 6pm to 11pm (five hours), for a total of `8 + 5 = 13` hours. Between both spikes, Standby Nodes run for a total of 19.5 hours (rounds to 20 hrs). Active Nodes will cost `3 Nodes x $0.03424657534/hr x 730 hrs = $75.00` plus Standby Node overages `20 Node-hrs x $0.03424657534/hr = $0.68`.

The monthly bill will be `$75.68` plus VAT/Tax.

Pro-rated Changes
A Project begins the billing cycle configured to use General Purpose Nodes, one Active and zero Standby. A massive traffic spike is expected from marketing activities this month and 200 hours into the month, the Project is reconfigured. The Node Type is now Performance Tier, using two Active Nodes and five Standby Nodes. In the end, the marketing event was a failure, and traffic was just slightly above average. The five Standby Nodes were not needed and never activated. The first 200 hours cost `(1 General Purpose Node x $0.03424657534/hr x 200hrs) = $6.85`. The other 530 hours cost `(2 Performance Nodes x $0.06849315068/hr x 530hrs) = 72.60`.

The monthly bill will be `$79.45` plus VAT/Tax.

### # Optimize Node Configuration

Remember: you are never locked-in to a specific Node configuration. As your needs change for a Project, you can reconfigure the Node Type as well as the number of Active and Standby Nodes at any time. To that end, you may want to monitor overall system traffic to make informed decisions on Node reconfiguration. The Project Monitor Page provides performance analytics, which can be used to help identify optimal Node configurations for your Project.

Standby Nodes

For production-ready Projects of any kind, it is probably a good idea to have one or more Standby Nodes. These do not activate, and you do not pay for their usage until they are needed. If you have no Standby Nodes, you many not have the processing power to handle traffic spikes, which can crash your Nodes!

## # Invite Team Members

All Team Members can invite new Members via email. Each invitee will be emailed a link to accept the invitation and join the Team. To invite Team Members:

1. Open the Team Menu in the Dashboard Header and select the desired Team.
2. Click "Members" to enter the Members Page.
3. Scroll down to the Invite New Members section.
4. Enter one or more email(s), comma separated.
5. Click "Send Invites."

TIP

Clicking the emailed invitation link does not automatically create an Account for you. Invitees will need to create an Account before accepting an invitation to join a Team.

## # Manage Team Members

All Team Members have the ability to remove other Members or invites from a Team. To remove Members or leave a Team yourself:

1. Open the Team Menu in the Dashboard Header and select the desired Team.
2. Click "Members" to enter the Members Page.
3. Click the exit_to_app or close button on the desired Member.
4. Click "Confirm".

WARNING

If an Account leaves or is removed from a Team, it will be fully "locked out" of the Team until re-invited by another Member.

## # Destroy a Team

To destroy a Team:

1. Open the Team Menu in the Dashboard Header and select the desired Team.
2. Click "Settings" to enter the Team Settings Page.
3. Scroll down to the "Destroy this Team" section.
4. Toggle local_fire_department and an input box will appear.
5. Type the Team Name into the input box.
6. Click "Destroy Team".

WARNING

Destroying a Team completely removes all its data from Gitaflow Cloud. This action is permanent and irreversible. Proceed with caution!

Teams with Active Projects

To delete a Team, you must first delete any active Projects within it.