# Event Timeline Checklist

## D-30 (One Month Out)

- [ ] Event date, time, and venue confirmed and locked
- [ ] Speaker lineup finalized (all confirmed in writing)
- [ ] Session topics confirmed with each speaker
- [ ] Registration page live with accurate details
- [ ] SNS promo post published (LinkedIn + Threads)
- [ ] Initial SMS notification sent to subscriber list
- [ ] Event state file created: `.event_state.json`

## D-14 (Two Weeks Out)

- [ ] Reminder SNS post published with urgency ("X spots remaining")
- [ ] Registration count reviewed — waitlist if oversubscribed
- [ ] Venue logistics confirmed: A/V, seating, catering order placed
- [ ] Operational slides drafted (cover, timetable, speaker bios)
- [ ] Slido configuration planned and documented

## D-7 (One Week Out)

- [ ] Attendee list exported from registration system
- [ ] Confirmation email drafted (BCC, includes venue detail + timetable)
- [ ] Confirmation SMS drafted (no emoji — EUC-KR safe)
- [ ] Nametag HTML generated from attendee list
- [ ] Final speaker slide template shared with speakers

## D-3 (Three Days Out)

- [ ] Confirmation email sent to all registered attendees (BCC)
- [ ] Confirmation SMS sent to attendees with phone numbers
- [ ] Speakers reminded of time, venue, and slide submission deadline
- [ ] Catering/snacks order confirmed with supplier

## D-1 (Day Before)

- [ ] Nametags printed (A4, 8 per page, reviewed for accuracy)
- [ ] Operational slides finalized and test-presented
- [ ] Equipment checklist verified: screen, camera, tripod, mic, cables
- [ ] Reminder SMS sent to attendees
- [ ] Reminder SNS post published
- [ ] Venue access confirmed for setup time
- [ ] Emergency contacts noted (venue manager, co-organizer)

## D-Day (Event Day)

- [ ] Day-of reminder SMS sent (morning, 2–3 hours before)
- [ ] Arrive at venue 60 minutes before start time
- [ ] A/V equipment tested (mic, projector/screen, Zoom if hybrid)
- [ ] Nametag table set up at entrance
- [ ] Slido link configured and QR code printed/displayed
- [ ] Speaker briefing done before doors open
- [ ] Photographer / recording setup confirmed

## D+1 (Day After)

- [ ] Review post drafted and published on SNS (story + 3 insights)
- [ ] Attendee feedback collected (Slido export or separate survey)
- [ ] Settlement report drafted (revenue - expenses)
- [ ] Speaker thank-you messages sent
- [ ] Event state file marked complete
- [ ] Photo/video assets organized and backed up

## Absolute Rules (All Steps)

- Emails MUST use BCC — never expose attendee emails to each other
- SMS MUST NOT contain emoji (EUC-KR encoding risk)
- No actual send without user confirmation (draft first, confirm second)
- No Notion registration without dry_run first
